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Chapter Summary

  • E-invoicing legal framework based on EU Directive 2014/55/EU
  • E-invoices are legally equivalent to paper invoices
  • E-invoices must ensure authenticity and integrity
  • Supported formats include UBL, Peppol, PDF
  • E-invoices must be stored for 10 years

Section 31.2: Fiscal Cash Register Requirements​

  • Mandatory for retail and hospitality sectors
  • Must use certified fiscal cash registers
  • Must record all transactions
  • Must provide proper receipts
  • Must export data when required

Section 31.3: Digital Invoice Formats (UBL, Peppol)​

  • UBL (Universal Business Language): XML-based standard for e-invoices
  • Peppol: European network for e-invoicing with BIS format
  • Both formats ensure interoperability and compliance
  • Format choice depends on recipient requirements and software support
  • Most accounting software supports both formats

Section 31.4: FAIA File Format (XML, OECD SAF-T Based)​

  • FAIA based on OECD SAF-T standard
  • XML format for tax audit data
  • Includes chart of accounts, journal entries, balances
  • Required when requested by tax authorities
  • Most accounting software supports FAIA export

Section 31.5: Data Export and Import Formats (CSV, Excel)​

  • CSV: Simple text format for data exchange
  • Excel: Structured format for complex data
  • Both formats widely supported
  • Essential for data migration and analysis
  • Must maintain data accuracy during export/import

Section 31.6: Integration with Accounting Software​

  • Integration essential for efficient digital compliance
  • E-invoicing, fiscal cash registers, FAIA must integrate with software
  • Automatic data flow reduces errors and saves time
  • Real-time synchronization improves accuracy
  • Popular software (Sage BOB, Odoo) support integrations

Section 31.7: Compliance Best Practices​

  • Implement compliance from the beginning
  • Use standardized formats and validate data
  • Maintain proper storage and backups
  • Test procedures regularly
  • Train staff and stay informed of changes

Key Takeaways​

  1. E-Invoicing: Legal framework supports e-invoicing, formats include UBL and Peppol
  2. Fiscal Cash Registers: Mandatory for retail/hospitality, must be certified
  3. Digital Formats: UBL and Peppol are main European standards
  4. FAIA: Based on OECD SAF-T, required for tax audits
  5. Data Exchange: CSV and Excel formats essential for data management
  6. Software Integration: Integration improves efficiency and accuracy
  7. Best Practices: Early implementation, regular testing, proper documentation

End of Chapter 31 Summary