Skip to main content

33.2 Sage BOB: Features, Import/Export, PCN Compliance

Overview​

Sage BOB (Bureautique et Organisation de Bureau) is one of the most popular accounting software solutions for Luxembourg SMEs. It is specifically designed for Luxembourg businesses and provides comprehensive PCN compliance, VAT handling, and Luxembourg-specific features.

Key Features​

PCN Compliance​

PCN Features:

  • Complete PCN chart of accounts (Classes 1-7)
  • PCN account numbering system
  • PCN-compliant financial statements
  • PCN account mapping
  • PCN reporting

VAT Management​

VAT Features:

  • Luxembourg VAT rates (3%, 8%, 14%, 17%)
  • Automatic VAT calculations
  • VAT return preparation
  • eCDF integration
  • VAT reporting

Financial Management​

Core Features:

  • General ledger
  • Accounts payable
  • Accounts receivable
  • Bank reconciliation
  • Financial reporting
  • Budget management

Import/Export Capabilities​

Data Import​

Import Options:

  • Bank statement import
  • Customer/supplier data import
  • Transaction import (CSV, Excel)
  • Chart of accounts import
  • Historical data import

Data Export​

Export Options:

  • Financial reports export (PDF, Excel)
  • Transaction export (CSV, Excel)
  • FAIA export (for tax audits)
  • eCDF export (for filing)
  • Data backup export

Luxembourg-Specific Features​

eCDF Integration​

eCDF Features:

  • Direct eCDF filing
  • Annual accounts preparation
  • Electronic submission
  • Filing confirmation
  • Status tracking

FAIA Export​

FAIA Features:

  • Generate FAIA files
  • Validate FAIA format
  • Export for tax audits
  • Complete data export
  • Period selection

Payroll Integration​

Payroll Features:

  • Payroll processing
  • Social charges calculation
  • Payroll reporting
  • CCSS integration
  • Payslip generation

Reporting Capabilities​

Financial Reports​

Standard Reports:

  • Balance sheet
  • Income statement
  • Cash flow statement
  • Trial balance
  • General ledger

Custom Reports​

Customization:

  • Custom report builder
  • Report templates
  • Export options
  • Scheduling
  • Distribution

Software Options​

Sage BOB Versions​

Available Versions:

  • Sage BOB 50: Entry-level version
  • Sage BOB 100: Standard version
  • Sage BOB 200: Advanced version
  • Sage BOB Cloud: Cloud-based version

Pricing​

Pricing Considerations:

  • License costs vary by version
  • Annual maintenance fees
  • Additional module costs
  • Training costs
  • Support costs

Implementation​

Setup Process​

Implementation Steps:

  1. Software installation
  2. Company setup
  3. Chart of accounts configuration (PCN)
  4. VAT setup
  5. User configuration
  6. Data import (if applicable)
  7. Training
  8. Go-live

Training and Support​

Support Options:

  • Training programs available
  • User documentation
  • Online support
  • Local support (Luxembourg)
  • User community

Luxembourg Compliance Note​

Sage BOB Advantages:

  • PCN compliance: Built-in PCN support
  • VAT handling: Correct Luxembourg VAT
  • eCDF integration: Direct integration
  • FAIA export: Built-in FAIA export
  • Local support: Luxembourg-based support
  • Multilingual: French, German, English support

Considerations:

  • Cost: Can be expensive for small businesses
  • Complexity: May be complex for very small businesses
  • Updates: Regular updates required
  • Training: Training may be needed

Think It Through​

Artisan Boulangerie is considering Sage BOB. They have 3 employees and process about 500 transactions per month. Is Sage BOB appropriate for their size? What version should they consider?

Concepts in Practice​

Sage BOB Implementation

TechLux Solutions Sage BOB setup:

Version: Sage BOB 200 (advanced features needed)

Setup:

  • PCN chart of accounts configured
  • VAT rates set up (3%, 8%, 14%, 17%)
  • eCDF integration configured
  • FAIA export tested
  • Bank integration set up
  • Users configured

Features Used:

  • General ledger
  • Accounts payable/receivable
  • VAT management
  • Financial reporting
  • eCDF filing
  • FAIA export
  • Payroll processing

Result: Comprehensive accounting solution, full PCN compliance, efficient operations.